Video & highlights: Police Accountability – How to get hidden records

How to hold law enforcement accountable through public records

Police misconduct records are closed in 31 states and the District of Columbia, leaving a cloud of secrecy around law enforcement coverage, according to reporting funded by the Pulitzer Center on Crisis Reporting.

“Access to information about how your government works, and your ability to synthesize that information and present it to the general public so they understand how their government works, is foundational to the success of our system of governance,” Maryland State Sen. Will Smith said during a National Press Club Journalism Institute panel on police accountability.

While this lack of transparency for police misconduct records is still a major roadblock for journalists, change is coming.

California, Colorado, Illinois, Maryland, Massachusetts, and New York recently opened access to these records. State Sen. Jill P. Carter, Del. Gabriel Acevero, and Smith were instrumental in the passage of Anton’s Law, the Maryland measure passed to make police disciplinary information public.

“We’re a little shy of a year of implementation,” Smith said. “We’ve got some things that are still forthcoming in terms of the rollout. But the way that this has played out, and the actual practical application of our efforts, I don’t think has been adhered to with fidelity.”

Today, 19 states have laws that allow the public to see police records. But challenges persist as journalists struggle to obtain the information they need to hold law enforcement accountable.

Joining state Sen. Smith to discuss how journalists can overcome barriers to access were:

  • WAMU reporter Martin Austermuhle, who recently co-authored a story on how a panel of high-ranking officers kept troubled officers on the force in Washington, D.C.
  • Deborah Katz Levi, director of special litigation at the City Felony Trial Division in the Maryland Office of the Public Defender, who discovered that the Baltimore Police Department had wrongly expunged discipline records for more than 20 officers
  • Moderator Miranda Spivack, a veteran reporter who recently published a series of stories about the erasure of civilian criminal records and police discipline records, and the danger these erasures pose to holding law enforcement accountable

Understand how police can hide misconduct through keywords and data 

“Sometimes when we think we’re getting access and getting transparency, we’re really not because of the way these records are kept,” Katz Levi said.

Many police departments across the country use software called IAPro to house their records, and law enforcement officers themselves are the ones to categorize complaints.

Katz Levi cautions reporters to be prepared for a data dump of files with lots of numbers, media, and other documents. Usually, the first set of numbers will be the year that the complaint was filed.

“They can generally always boil it down to neglect if they want to and hide misconduct under that title,” she said. “They can also hide complaints under things called VCS, which means a violation of city or state law.”

She added that dispositions can run the gamut from unfounded, sustained, or dismissed by legal, which in states like Maryland, can lead to the illegal expungement of multiple internal affairs complaints.

Always look beyond the IAPro summary

The IAPro summary will be written by law enforcement officers, so journalists should dig deeper into the data to find the context around incidents.

“When you go deeper into the trenches of the documents around the reports, that’s where you’re going to find what was really happening,” Katz Levi said.

Leverage lawyers to access records

Lawyers will file motions in court to get access to police records because the officers are testifying in cases.

Katz Levi suggests attending and writing about these hearings: “You’re gonna help us to lift the veil of secrecy when you attend the hearings and write about them.”

“Defense lawyers know who the bad cops are because often they’re up against them,” Spivack said. “So that is a group of people that reporters ought to be trying to get in touch with.”

Team up with other journalists or newsrooms to parse through a data dump

Many journalists do not have the time or resources they need to sift through thousands of pages of documents. Partnering with other newsrooms or specialized outlets can help save time.

“The good thing is that there is a world out there of people who are willing to help,” Austermuhle said. “Sometimes you get lost in the weeds of the stuff that you cover, and it’s good to have someone from outside tell you, look, I see something here that you may have missed just because you’re so embedded in this on a daily basis.”

Ask local prosecutors for their “Do Not Call” list

A Brady (or Giglio) list is a compilation from a prosecutor’s office of law enforcement officers with a history of incidents.

“Prosecutors don’t want them to testify because their credibility will be impeached by the defense lawyers,” Spivack said. “I would encourage every reporter out there to ask the local prosecutor for their Brady list.”

When you can’t get the information, write about that

Sometimes journalists will not be able to get the information they need.

And that’s okay, said Austermuhle. Let the public know what journalists are up against.

“There’s also a good story to be told about how difficult it is to get that information,” he said. “If this is what we do for a living, and we’re having trouble getting it, it’s worth our while to tell people that at some point.”

Utilize these resources for access:

About the speakers

Martin Austermuhle is a reporter in WAMU’s newsroom. He covers politics, development, education, social issues, and crime, among other things. Austermuhle joined the WAMU staff in April 2013 as a web producer and reporter. Prior to that, he served as editor-in-chief for DCist.com. He has written for the Washington City PaperWashington Diplomat and other publications.

Deborah Katz Levi began her career as a public defender with the Salt Lake Legal Defenders in 2008.  In 2012, she joined the Maryland Office of the Public Defender, and has been with the Baltimore City Felony Trial division since 2013.  She became the Director of Special Litigation in 2017, where she aggressively litigates access to internal affairs files and specializes her practice in exposing police misconduct and curing discovery abuses.

William C. Smith Jr. was born and raised in Silver Spring, Maryland and became a first-generation college student when he attended and graduated from the College of William and Mary. He earned a master’s degree from Johns Hopkins University and a law degree from William and Mary. In 2014, he was elected to represent District 20 in the Maryland House of Delegates. In 2016, he was appointed to represent District 20 in the Maryland State Senate, making him the first African-American Senator from Montgomery County.

Miranda S. Spivack is a veteran reporter who writes frequently about legal issues and state and local government transparency. Her series, “State Secrets,” for Reveal from the Center for Investigative Reporting, won the 2017 Society for Professional Journalists’ Sunshine Award. She formerly worked for The Washington Post, where she was honored by the Maryland Delaware DC Press Association with a first place award in 2013 for stories on regional government secrecy.  In 2021, she was an Alicia Patterson Foundation Fellow.

About the Institute

The National Press Club Journalism Institute promotes an engaged global citizenry through an independent and free press, and equips journalists with skills and standards to inform the public in ways that inspire a more representative democracy. As the non-profit affiliate of the National Press Club, the Institute powers journalism in the public interest.

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